Privacy Policy

Last Updated: June 8, 2023

International Labour Association (ILA) values your privacy and is committed to protecting your personal information. This Privacy Policy describes how ILA collects, uses, and shares your personal information when you use our website and participate in our training courses, youth exchange, and skills development activities. By using our website and providing your personal information, you agree to the terms and conditions of this Privacy Policy.

Personal details are collected from participants who register for activities through the ILA Portal. This information, which includes details like name, surname, email address, country, city, phone number, gender, and diet preferences, is stored on AWS Servers situated in Frankfurt, Germany. Such data is then used to facilitate training courses, youth exchanges, and skills development activities and communicate about applications.

ILA does not collect biometric data, passports, ID cards, or health records. All data is transmitted securely over HTTPS and is encrypted end-to-end.

Measures are taken to protect personal information from unauthorized access, use, or disclosure. Industry-standard encryption is employed during data transmission, and access to information is limited to authorized personnel only. Technical and organizational measures are in place to maintain the systems and services’ confidentiality, integrity, availability, and resilience.

Responsibilities towards the Dutch authority GDPR and the Data Protection Officer (DPO) in the Netherlands are duly fulfilled.

Personal information is never sold or rented out. However, there are circumstances under which it might be shared with third parties:

  • Personal information might be shared with partners or service providers to assist in delivering training courses, youth exchanges, and skills development activities. These entities are obliged to use the information solely for the purposes provided and to keep it confidential and secure.
  • Should there be an official investigation request or criminal complaint received from authorities, or should there be evidence of digital sabotage or attack that could impede or alter the operation of ILA’s systems, an investigation into user identity information might be initiated, and legal authorities notified.
  • Disclosure of personal information might be required to comply with laws, regulations, and legal processes or to respond to lawful requests from legal authorities.
  • Personal information might be disclosed to protect ILA’s rights, property, or safety, or that of users or others.

Personal information is retained only as long as necessary to fulfil its intended purpose or as required by law. Users have the right to access their personal information, correct inaccuracies, and request deletion from the Web Portal. Such requests can be made via the provided email address.

Please note, deletion of personal information might result in an inability to access the ILA Portal.

The services provided are not designed for children under the age of 13. However, the usage of the internet and interaction with the website by children is recognized. Personal information from children under the age of 13 is not knowingly collected. Should it come to light that such information has been inadvertently collected, immediate actions will be taken to delete it from the databases.

Links to other websites and services not owned or controlled by the organization may be included on the website. This Privacy Policy applies only to information gathered through the provided services. Control over third-party websites is not claimed, and privacy policies posted on those websites are applicable when using their features. The organization is neither responsible nor liable for the privacy or business practices of any third-party websites linked to the site. Usage of third parties’ websites remains at the user’s own risk.

While the ILA is based in the Netherlands, information might be transferred, stored, and processed within or out of, the European Economic Area. If this occurs, assurance will be given that the information is protected to a standard comparable to the protections offered by the General Data Protection Regulation (GDPR).

The automated decision-making is not utilized for personal data. Automated decision-making processes that might lead to legal or similarly significant effects on individuals are not relied upon. In contrast, personal data may be used to understand preferences and behaviours in an effort to provide a more personalized experience, no decisions that could significantly affect an individual are made solely based on the automated processing of personal data.

Profiling, or the automated processing of personal data to evaluate certain aspects relating to an individual, may be used to enhance the provision of services, such as training courses, youth exchanges, and skills development activities. However, such processing will always be carried out in a manner that respects the rights and interests of the individuals concerned.

Cookies facilitate the enhancement of functionality and performance on the ILA Portal. Users’ preferences get remembered, user interactions with the website are analysed, and experiences are personalised through these small data packets. User traffic patterns are tracked with cookies, providing valuable insights into user interactions with the ILA Portal.

The right to modify this Privacy Policy at any time in accordance with this provision is reserved. If changes to this Privacy Policy are made, the revised Privacy Policy will be posted on the website, and the “Last Updated” date at the top of this Privacy Policy will be updated.

Certain rights regarding personal data held are provided to users, subject to local law. These rights may include access, correction, deletion, restriction of processing, objection to processing, and request for data portability. The right to withdraw consent at any time is granted where personal data processing is based on consent.

To exercise these rights, requests can be made by contacting [email protected]. A response will be provided in accordance with applicable law.

The privacy of users is highly respected, and a commitment to protect their personal information is steadfast. Measures are taken to safeguard personal information, and the collection, use, and sharing of personal information are carried out in accordance with this Privacy Policy and applicable laws and regulations.